DECLARATION OF CONFIDENTIALITY – Belgian Chapter of the International Association of Hydrogeologists (GDPR)
For several years now, the Belgian Chapter of the International Association of Hydrogeologists (aka BCH-CBH) has been collecting and storing the contact details of its members, former members and sympathisers.
What data do we keep in our database?
We only keep the information necessary for the proper functioning of our activities, i.e. :
- contact information: last name, first name, address, telephone and fax numbers, e-mail address;
- financial data: bank account number, date of payments, VAT number;
- the type of registration (BCH-CBH, IAH).
This information was provided by the members/sponsors themselves when registering for an activity in the past.
To enable us to keep this information up to date, you can inform us of any changes or deletions at the following address: firstname.lastname@example.org .
The BCH has always treated this personal information with the utmost confidentiality. This information is managed solely by the Secretary and Treasurer of the committee and is essential to the proper functioning of our committee. In the future, we will always follow the same policy.
In practice, this means that:
- we take all the usual security measures to protect your data;
- under no circumstances will your information be passed on to third parties, inside or outside Europe, without your permission;
- your data is only used for purposes related to the BCH-CBH (see next point);
- when sending a group letter, the addresses of the persons involved are not visible.
Why do we use the data for?
The data is only used for purposes related to the CBH-BCH & IAH, such as
- communication of activities related to the CBH-BCH & IAH by e-mail
- good management of activity registrations
Where do we store the data?
The data is stored with the Secretary and Treasurer of the OCH on a secure electronic medium. Board members who have personal data at their disposal take the necessary measures to prevent the loss or theft of the data.
If data is intercepted, the competent authorities are informed within the legal deadline of 72 hours. Potential victims will also be informed to the extent possible.